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Shippers & businesses

How to post a freight pickup so trucks can actually bid

If you need a box truck, cargo van, or hotshot for pallets, fixtures, inventory, or equipment—not a full-service household mover—this checklist keeps offers clear and comparable.

Author: Ralph Ivey

Last updated: 2026-08-19

Audience: Shop managers, contractors, office coordinators, and small businesses that ship occasionally.

Why vague posts get bad (or no) offers

Pain: “I need a truck tonight” with no weight, dock, or window. Outcome: one post a box truck can bid without a 12-message scavenger hunt. A city pair and a low number is not enough. Drivers need equipment fit, weight, loading conditions, timing, and what the price must include.

On Relocation Manager USA you can set a target rate or leave the job open for bids. Trucks respond with an all-in price and what that price covers. The platform does not add a booking commission to the rate you agree.

Before you post — 8 details that matter

  1. Pickup and delivery cities (and street or landmark notes you can share after you accept a truck).
  2. Pickup date and time window — specific beats “flexible ASAP.”
  3. What is moving in plain language: “12 pallets of tile,” “one skid of auto parts,” “hotshot materials.”
  4. Weight or a honest range, and rough dimensions if tall or long.
  5. Equipment needed: cargo van, 16–26 ft box, liftgate, ramp, hotshot, or “not sure.”
  6. Site conditions: dock, ground level, stairs, forklift on site, tight street, residential vs commercial.
  7. Loading help: no-touch, driver assist, or loaders on site.
  8. Money: target rate or open for bids, plus payment terms (for example quick pay vs Net 30).

Target rate vs open for bids

  • Target rate — You suggest a number. Trucks can accept it or counter with a higher all-in bid and a short note on what is included.
  • Open for bids — Best when you are unsure of market. Trucks propose all-in prices; you compare terms, not only the lowest number.

Very low targets often get fewer serious trucks. That is not a failure of the board—it is the real cost of the move showing up as counters.

After you post

  1. Watch offers in your member bid room.
  2. Read what each bid includes (equipment, labor, wait time, liftgate).
  3. Accept one offer only after you are ready to lock the rate.
  4. Still verify company identity, authority, insurance, and who shows up—use the free Safety Center and official FMCSA tools.

What this is not

  • Not a full-service packing and unpacking household mover marketplace.
  • Not a guarantee that a truck is available in every city every day.
  • Not payment protection or cargo insurance from the platform.

Start a pickup on Relocation Manager USA

Shipper access is $9.99 per month (cancel anytime from your account). That fee is for platform access so posting is not free for spam accounts. Carriers keep 100% of the agreed load rate—no booking commission from us.

Create shipper account See plans Safety Center

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